How it works
From expiration dates to renewed documents.
Import your existing list, set up automatic reminders, and let renewals come to you.
- 14-day free trial
- No credit card needed
- Import your Excel list
1 · Bring your expiration dates
Start with the list you already have.
Import your spreadsheet or add expiration dates by hand. You always know what's expiring and who's responsible.
- Import an Excel or CSV file. You check every row before it's saved.
- Give each expiration one person responsible.
- See at a glance what's overdue, what's expiring soon and what needs you.
2 · Let the follow-ups happen
Stop chasing people for renewed documents.
Reminders go out on their own before each date. When you need the new document, the right person gets a simple link to upload it, and follow-ups go out without you writing another email.
- Reminders to the person responsible: by default 30, 14 and 7 days before, on the day, and 7 days after.
- Ask employees, contractors or suppliers for the renewed document, automatically or by hand.
- They upload from the link. No account needed.
- No file yet? A follow-up goes out every week, up to six times.
Only need reminders? Document requests are optional. Start with reminders and add requests whenever you like.
3 · Review, renew, repeat
Every renewal starts the next cycle.
Review the uploaded document, confirm its new expiration date, and you're done. ExpirationPilot keeps tracking it and schedules the next round of reminders.
- Uploads wait for you under “Needs you”. Nothing is approved automatically.
- Approve, and the new file and date replace the old ones.
- Wrong document? Reject it with a reason, and they get a new link.
Spend less time chasing documents.
Bring your existing expiration list and let ExpirationPilot handle the reminders and follow-ups.